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  • Home is where we keep the things we need. Whether it's a lawn mower or a coffee pot,

  • it has a home in our lives. Of course, our documents are no different. For years, they've

  • lived on our computers. Each person has their own computer-based home for documents.

  • When we need to share a document, we usually attach it to an email and send it to a friend's

  • or co-worker's computer home. Here's the problem: When you attach a document to an email, copies

  • are created. Consider this. If you send an email attachment to three people, the same

  • document will exist in four different places. That's a problem.

  • There's a better way, and it means saying good-bye to messy email attachments. This

  • new kind of home isn't on your computer. It's on the Internet.

  • And that makes sharing and collaborating on documents much easier and gives you full control

  • over who can see and access your documents. Here's the basic idea. Instead of attaching

  • a document to an email, let's switch it around and look at how we can attach an email address

  • to a document. Meet Sam. Sam is the editor of a neighborhood

  • newsletter called the Oak Tree View. She works with local writers who would like to publish

  • articles in the newsletter. Sam loves her job but often feels frustrated when time is

  • wasted managing all the articles. It's a familiar problem. Each month, writers send her draft

  • articles as email attachments. She reviews them and sends them back with comments. One

  • article might create six different versions of the same file, not to mention countless

  • emails. Sam often feels buried by all the email attachments. She finds it hard to keep

  • track of all the versions being sent to her from the writers. As the deadline looms, frustration

  • rises. Something has to give. Sam decides to try something new: Google Docs.

  • Here's what happens. First, she visits the Google Docs page and

  • creates a free Google account. She logs in, and because some articles were already written,

  • she uploads the current drafts right from her computer. With a snap [clicking fingers]

  • Google Docs turns the offline articles into online versions. Now, all she needs to do

  • is invite the writers to collaborate on the documents. Here's how.

  • She clicks 'Share', inserts email addresses, and click 'Invite Collaborators'. Google Docs

  • sends the writers an email with a secure link directly to her document. One click, and they

  • can edit and save the document online. This means that when Julie edits the document,

  • Sam see the changes immediately. Since there's only one document, there's never confusion

  • about updates or versions; it's all saved, along with the past versions on the website.

  • For the first time, the articles all have a home; a single place for organizing and

  • editing that is accessible from any computer with Internet access.

  • Problem solved. What's really cool is that this problem isn't

  • just solved for documents but also spreadsheets and presentations. All three can now have

  • a secure home on the web that works exactly like Sam's documents.

  • Sam is relieved. Without having to deal with attachments, multiple versions and all that

  • clutter, she can be an editor instead of a document master. And for the next newsletter,

  • not a single email attachment is sent and Sam beats the deadline by a week.

  • Sharing documents made simple, and all for free. Google Docs rocks!

Home is where we keep the things we need. Whether it's a lawn mower or a coffee pot,

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B1 中級

平易な英語でのGoogleドキュメント (Google Docs in Plain English)

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    林宜悉 に公開 2021 年 01 月 14 日
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