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  • Hi everyone, Niharika here and welcome back to a new lesson. In today’s lesson we are

  • gonna look at some Business writing Tips. So this lesson is specifically for the people,

  • who belong to the corporate world. Now many a times we listen to people that who belong

  • to corporate world, it’s very important for them to write intelligently. Business

  • writing should be clear, should be concise and should be formal. So how do we do that?

  • There are certain tips that I have for you that would help you to write intelligently

  • and of course to write in a very formal manner.

  • So let’s have a look at these points. The

  • very first thing that you need to keep in mind is that you need to avoid jokes and cliché.

  • What is a cliché? For the people who don’t know, cliché is a phrase which is over used,

  • which is used several times and it has totally lost its meaning now, because it’s over

  • used, it has lost its originality, so that’s a cliché. So when you are writing in a very

  • formal manner. You are writing to your colleagues, youre writing to your boss or to your clients;

  • please do not add jokes or cliché. Its okay when youre writing to your friends and

  • family, but when it comes to formal writing, that’s a complete no no.So no jokes, no

  • cliché. Cliché like think out of the box or move the needle, Oh! Come on these phrases

  • have been used several times and it makes no sense to people anymore, so do not use

  • cliché. The second point that you need to keep in mind is curb your enthusiasm. This

  • tip is perfect for the people who are over enthusiastic. Well, kind of even I am. I am

  • very friendly, I am always enthusiastic. So we need to curb our enthusiasm when it comes

  • to business writing. You cannot add too many exclamation marks, we tend to do that,specially

  • when we are writing on Facebook or we are texting our friends, we end up using too many

  • exclamation marks. So please don’t do that when you are writing to your clients or when

  • you are writing to corporate people, do not do that. Also do not add smileys. That’s

  • not a cute smiley right? Anyway please do not add smileys in your emails or in your

  • presentations. It doesn’t look professional, so you need to curb your enthusiasm. Also

  • you know when you are ending your business email, rather than writing lots of love, don’t

  • do that, you need to write yours faithfully or best regards. Please don’t end the email

  • by smileys, by kisses or xoxo, don’t do that. The third point, avoid passive writing.

  • Now here when I say avoid passive writing, it definitely means that you need to write

  • actively. Which means you need to use active writing? For example, the instructions will

  • be given to you by the director of the company, now that’s passive. You need to be direct

  • and clear, so that people can read quickly. So the structure of your sentence should be,

  • the subject plus the verb and then followed by the object. So the director will give you

  • the instructions, that’s how your sentence structure should be. So that’s active writing.

  • Don’t get into passive writing, it just doesn’t make sense for no reason you are

  • just exaggerating the material. So you don’t have to do that. The next point, keep a check

  • on grammar and spelling errors. Yes we belong to the social world, we are so much into Facebooking

  • and we are so much on twitter, that our spellings and our grammar has totally gone hey wire.

  • We try to contract most of the words and at times we use Lol’s and Omg’s. Do not use

  • that when it comes to business writing. It doesn’t look professional. Please do a spell

  • check and grammar check when you are doing a presentation or when youre writing business

  • emails. And then the last point that I really need to tell you guys is that, do not use

  • slang terms or offensive words. Yes we do have a lot of lessons you know using different

  • slang words, but this doesn’t mean that I encourage you to use slang terms in the

  • corporate world. Doesn’t sound professional, doesn’t look professional. Nobody’s gonna

  • appreciate it, so words like lets hang on and lets catch up, doesn’t look professional.

  • So do not use slang terms and offensive words, Oh! No that’s a complete no no. We do not

  • use offensive words when we are talking to our clients or our bosses or our colleagues.

  • So keep these points in mind and be clear, be concise and of course write formally when

  • it comes to business writing. I’ll be back with a new lesson. If you have any questions,

  • do write into us and I’ll try to answer it back. I’ll be back with a new lesson.

  • Till then you take care.

Hi everyone, Niharika here and welcome back to a new lesson. In today’s lesson we are

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A2 初級

05 quick tips to improve your Business Writing - Business English Lesson

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